EXECUTIVE ASSISTANT

Executive Assistant -
Automotive Accounting & Compliance

Jim Thompson Chrysler - Kingston, ON

Full-Time | Permanent | On-Site

Monday to Friday | 8:30 a.m. to 5:00 p.m. | No Weekends

Starting at $20.00 per hour, with bonus opportunity after 90-day performance review

Jim
Thompson Chrysler is growing, and we are looking for a detail-oriented Executive
Assistant to join our Kingston head office team.

This is a
full-time, permanent, on-site position based at our Kingston head office. The
successful candidate will report to the Sales Manager and General Manager and
help support Jim Thompson Chrysler.

This is a
great opportunity for someone with accounting, administration, banking,
legal-document review, bookkeeping, dealership office, or contract-processing
experience. Automotive dealership experience is preferred but not required. We
are willing to train the right person.

About the Role

As an
Executive Assistant, you will review completed vehicle deal files after
delivery and funding to make sure all legal and financial documents are
accurate, complete, and audit ready.

You will
be reviewing important documents such as bank contracts, bills of sale,
trade-in paperwork, ownership documents, lien information, warranty documents,
disclosure forms, safety paperwork, finance documents, commissions, fees, and
supporting deal paperwork.

This role
is ideal for someone who is organized, accurate, comfortable with numbers, and
confident enough to ask questions when something does not look right.

What You'll Do

· Review
completed vehicle deal files after delivery and funding

· Audit bank
contracts, bills of sale, finance documents, trade-in documents, ownership
documents, lien information, warranty forms, disclosure forms, safety
paperwork, and supporting deal documents

· Confirm
that required documents are complete, accurate, signed, and filed correctly

· Review
legal and financial documents for accuracy

· Check for
missing signatures, incorrect VINs, customer information errors, incorrect
taxes or fees, lienholder issues, and other documentation concerns

· Confirm
commissions and supporting deal information

· Review
gross, trade-in details, finance products, admin fees, and cost-of-sale
information where required

· Communicate
with Sales, Finance, Accounting, and Management to correct deal file issues

· Return
incomplete or incorrect files for correction when required

· Track
recurring errors, patterns, or process gaps

· Prepare
reports and summaries for management

· Help ensure
deal files are ready for internal review, accounting, banks, external partners,
and management

· Support
OMVIC-related compliance processes; training will be provided

What We're Looking For

The ideal
candidate is someone who takes pride in accuracy and enjoys working with
detailed paperwork.

Required

· Strong
attention to detail

· Excellent
organizational skills

· Comfort
working with numbers, contracts, and legal/financial documents

· Strong
written and verbal communication skills

· Ability to
follow processes and meet deadlines

· Ability to
work independently in a fast-paced office environment

· Confidence
to ask questions and flag errors

· Basic
computer and email skills

· Professional,
reliable, and accountable work habits

Preferred but Not Required

· Entry-level
accounting or bookkeeping experience

· Office
administration experience

· Banking,
lending, insurance, legal admin, or contract-processing experience

· Dealership
administration experience

· Automotive
finance or F&I paperwork exposure

· Experience
reviewing bank contracts or bills of sale

· Experience
with PBS, Dealertrack, or other automotive software

· Excel or
spreadsheet experience

· OMVIC
compliance knowledge; training will be provided

Schedule

· Monday to
Friday

· 8:30 a.m.
to 5:00 p.m.

· 40 hours
per week

· Full-time,
permanent

· On-site at
our Kingston head office

· No
Saturdays or Sundays

· Overtime
may be available but is not expected

· 90-day
probationary period

Compensation

· Starting at
$20.00 per hour

· Bonus
opportunity after 90-day performance review

· Benefits
package available after 90 days

· Advancement
opportunities within Jim Thompson Chrysler and the broader organization

Jim
Thompson Chrysler is growing, and this role is being added to support our
expanding operation. Candidates who perform well may have future opportunities
to grow into accounting, administration, compliance, operations, or other
departments within the company.

Apply

A current vacancy exists for this position.

Jim Thompson Chrysler does not use artificial intelligence to screen, assess, or select applicants for this position.

Jim Thompson Chrysler is an equal opportunity employer. We welcome applicants from diverse backgrounds and are committed to building an inclusive workplace.