Executive assistant

• Work Term: Permanent
• Work Language: English
• Hours: 44 to 48 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year
• or equivalent experience

Work setting

• General office

Tasks

• Compile data to prepare documents
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Leading/instructing groups
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office
• Quick Books
• Database management

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence
• Own vehicle
• Willing to travel regularly
• Willing to travel internationally
• Travel expenses paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Do you have the required certifications listed in the job posting?

Employment terms options

• Evening
• Flexible hours
• Morning
• On call
• Day
• Overtime required

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus

Other benefits

• Free parking available