Safety & Data Coordinator

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Safety & Data Coordinator

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Northumberland Ferries Limited (NFL) and Bay Ferries Limited
(BFL) are seeking a Safety & Data Coordinator to join our Safety
& Security team. This is an exciting opportunity to play a key role in
supporting safety management, regulatory compliance, and operational excellence
across our vessel and terminal operations while contributing to the transformation
of the organization's digital safety and data systems.

As part of a forward-thinking team, you will help maintain
and enhance the processes, tools, and data frameworks that support safe and
efficient operations. Working closely with safety leaders and stakeholders
across the organization, you will contribute to the development of modern,
data-driven solutions that strengthen decision-making, improve workflows, and
advance our commitment to a proactive and just safety culture. You are highly
organized, analytical, tech-savvy, and eager to make an impact in a dynamic
marine transportation environment,

THE ROLE

You will report to the Deputy
Director of Safety & Security

Key Responsibilities

Safety & Security Systems

• Receive, review, categorize, and process safety and

security event reports

• Manage the full lifecycle of event reports,

including corrective actions and stakeholder communications

• Maintain and transition the event reporting

database from Excel to automated digital solutions

• Monitor timelines, target dates, and follow up to

ensure deadlines are met

• Support process owners in the use of reporting

systems

• Assist with safety KPIs, analytics, and record

management (e.g., SharePoint libraries)

• Demonstrate a commitment to maintaining a just-cause safety culture

Management System & Audit Support

• Support the effectiveness of safety and security

management systems

• Assist process owners with documentation related to

corrective/preventive actions and audit findings

• Coordinate audit programs, including scheduling,

recordkeeping, and follow-up actions

• Support audit teams during vessel and terminal

audits and site visits

• Assist with audit reporting and tracking findings

to closure

• Provide support to environmental reporting and

audit activities

General Administrative Support

• Support safety initiatives such as audits, learning

fairs, exercises, and training materials

• Schedule meetings, prepare agendas, record minutes,

and maintain action and decision logs

• Assist with project schedules, roadmaps, progress

reports, and improvement plans

• Monitor safety inboxes and calendars
• Track and support completion of safety action plans
• Liaise with internal and external stakeholders,

including contractors

• Coordinate workshops and maintain accurate project

trackers, logs, and documentation

Data Management, Workflows & Analytics

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Support the transition, configuration,
implementation, management and support of digital safety platforms

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Support, build, maintain and use M365 tools
including Teams, Sharepoint, distribution lists, Excel workbooks, databases,
and M365 workflows (e.g., Power Automate)

·
Assist with data capture, KPI and trend
analysis, and Power BI dashboard development

·
Support other departments (e.g., Emergency
Planning & Response, People & Culture) with safety-related data and
workflows[AS1]

What You Bring to the Team

• Proficiency in Microsoft 365, including Excel,

SharePoint, and Teams

• Experience with databases, data management, and

data analysis

• Experience with data visualization and reporting

tools (e.g., Power BI)

• Strong organizational, communication, and

coordination skills

• Ability to manage sensitive information with

confidentiality and discretion

• Experience tracking issues, risks, actions, and

changes in structured environments

• Understanding of data governance, privacy, and

information safeguarding

Assets:

• Post-secondary degree or diploma in Business,

Administration, OSH or an IT-related discipline, or certification in
health, safety, security, environment, or a related field

• Experience in digital transformation, metadata

management, or enterprise application administration

• Background in incident investigation or root cause

analysis considered an asset

WORKING CONDITIONS

Normal office environment in one of the company’s office
locations. This role will require visits to vessels, terminals,
and other company locations on an as needed basis. Occasional work
outside of regular business hours to address urgent system/platform matters,
including periodic overnight travel.

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