Senior Records Management Clerk

Job Overview:

Requirement/Must Have:

• Experience functioning on an individual basis and in a team/group environment.
• Experience proofing and formatting word documents in a work setting.
• Experience with Information Governance, or records management and information management.
• Experience with reviewing and analyzing document content.
• Strong verbal and written communication skills.
• Demonstrated attention to detail.
• Experience with case or file management.

Responsibilities:

• Review records and identify information that requires redaction.
• Examine the scope of the access to information request.
• Review and organize records including identifying duplicate records, chronological ordering, and responsiveness of records in the context of the request scope.
• Assist in preparing and coordinating correspondence to the applicant.
• Prepare and provide initial recommendations to the Coordinator.
• Produce documents and perform ongoing administration of request files, including documentation in the tracking system and preparation of the completed package for release.
• Support the Coordinator and Senior Advisors in compliance with legislated policy requirements of the Access to Information (ATI) Act.

Nice to Have:

• Experience editing documents in Adobe Acrobat Pro, or similar PDF editing software.
• Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act).
• Experience with interpretation and application of access to information and/or privacy legislation.
• Experience working in an environment where the work is delivered through a ticket or email.
• Demonstrated experience with information management concepts, privacy, and security issues relating to FOIP.

Skills:

• Access to Information (ATI).
• Records Management / Information Governance.
• Information Management.
• Document Review & Analysis.
• Document Proofreading & Formatting (Microsoft Word).
• Document Redaction.
• Privacy & Access to Information Legislation (ATI Act, POPA/FOIP).
• Adobe Acrobat Pro (PDF Editing).
• Case/File Management.
• Attention to Detail.

Qualification And Education:

• 5+ years of experience in a related field.
• 4+ years of experience proofing and formatting word documents.
• 2+ years of experience with Information Governance or records management.
• 4+ years of experience reviewing and analyzing document content.