Accounts Payable Specialist

Overview: We are seeking a meticulous and detail-oriented Accounts Payable Specialist to join our finance team. As an Accounts Payable Specialist, you will play a vital role in ensuring accurate and timely processing of invoices, maintaining vendor records, and supporting the overall financial operations of the company.

Key Responsibilities:

• Invoice Processing:
• Receive, review, and process invoices from vendors and suppliers.
• Verify the accuracy of invoices, including matching invoices with purchase orders and receiving documents.
• Ensure proper coding and classification of expenses according to the company's chart of accounts.
• Payment Processing:
• Prepare and process payment batches for approved invoices, including cheques, e-transfers and EFT's ( electronic funds transfers ).
• Maintain payment records and reconcile payments with vendor statements to ensure accuracy.
• Address inquiries from vendors regarding payment status and resolve any discrepancies in a timely manner.
• Vendor Management:
• Maintain vendor accounts, including updating vendor information, terms, and payment methods as needed.
• Communicate with vendors regarding payment inquiries, discrepancies, and payment terms negotiation.
• Collaborate with purchasing and procurement teams to resolve issues related to vendor contracts, pricing, and terms.
• Month-End Close:
• Assist in month-end closing activities, including reconciliation of accounts payable balances, accruals, and aging analysis.
• Prepare reports and provide support for financial reporting processes as required by management or auditors.
• Participate in internal and external audits by providing documentation and explanations related to accounts payable transactions.
• Process Improvement:
• Identify opportunities to streamline accounts payable processes and improve efficiency through automation, standardization, and best practices.
• Implement and maintain internal controls to ensure compliance with company policies, regulatory requirements, and accounting standards.
• Proactively communicate suggestions for process improvements to management and participate in initiatives to enhance departmental effectiveness.

Qualifications:

• High school diploma or equivalent; accounting certificate in accounting or related field is preferred.
• 1-3 years of experience in accounts payable or general accounting roles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Effective communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
• Knowledge of accounting principles and understanding of accounts payable processes and procedures.

Benefits:

• Extended health plan
• RRSP matching plan
• Onsite parking
• Close to transit
• Vacation starts at 2 weeks per year
• Support for professional certifications/education

Join Our Team: If you are a motivated individual with a keen eye for detail and a passion for maintaining accurate financial records, we invite you to apply for the Accounts Payable Specialist position. Join our team and contribute to the success of our finance department while growing your career in accounting.