Manager, Office of the CEO

From coast to coast to coast, the Architectural Institute of British Columbia (“AIBC”) is grateful to live, learn and work on the traditional and ancestral territories of the Indigenous Peoples who have been and continue to be the stewards of the land. The AIBC head office is located on xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) nations lands, in Coast Salish Territory.

The AIBC is seeking a Manager, Office of the CEO to join our dedicated and high-performing team. Reporting to the Chief Executive Officer & Registrar, this permanent, full-time position is an exciting opportunity for a senior administrative professional who is passionate about governance, organizational effectiveness, and continuous improvement. The successful candidate will provide comprehensive and strategic organizational, project and administrative support to the CEO, the Board, advisory groups and committees, and the management team. This role is well suited for a collaborative and highly organized professional who excels at balancing strategic priorities with hands-on execution and is motivated by contributing to the regulation of the profession in the public interest.

About UsThe AIBC is a professional regulator with the mandate to regulate the profession of architecture in British Columbia in the interest of the public. The AIBC was established in 1920 by provincial statute, and since 2023, has governed the profession under the authority of the Professional Governance Act. The AIBC provides flexible working arrangements and has adopted a hybrid working environment where most staff split their time between the AIBC offices and working remotely. Our dog-friendly office is located in a heritage building in downtown Vancouver, and near a variety of excellent cultural, restaurant and commuter options.

About the Role

As a member of the management team, the Manager, Office of the CEO provides a key role organizationally by supporting a wide scope of initiatives and AIBC department activities. This position manages initiatives related to strategic plan implementation, business continuity, enterprise risk management, privacy management, process improvement, and information management. The Manager is accountable for planning and executing cross-functional corporate initiatives on behalf of the CEO which includes the planning and design of processes required for project initiation, planning, implementation, and evaluation.

The core responsibilities include:

• Identify and prioritize items for the attention of the CEO, and handle matters expeditiously, proactively and follow through until completion
• Act as the primary contact for various organizational events and meetings hosted by or organized by AIBC Board or the Office of the CEO including all meeting logistics
• Maintain detailed knowledge of the governance processes and protocols of the Institute, including in- depth knowledge of bylaws, Board policies, and other relevant statutory requirements
• Handle requests which require detailed knowledge of department policies and procedures, and demonstrate ability to communicate the executives' requirements and expectations
• Execute all meetings, planning sessions, and the annual planning retreat for the Board and assigned advisory groups and committees, including meeting notifications and invites, agenda and package materials, remote attendee support, transcription of meeting minutes, and other logistics as required
• Manage action items from Board meetings, including updates to policy and workplans, executing or delegating operational actions assigned by the CEO, and supporting Board Members in the execution of assigned actions
• Oversee and administer the Annual General Meeting and Board election processes, respecting all related statutory and regulatory requirements
• Working with the Manager, Regulatory Compliance and General Counsel, oversee the implementation and ongoing monitoring of a Privacy Management Program in compliance with the Freedom of Information and Protection of Privacy Act

About You

We are seeking an experienced professional who excels at advancing strategic priorities, leading organizational initiatives, and fostering collaboration across the organization.

Specifically, we are looking for a professional with:

• A recognized university degree in an applicable area of study including business administration, public administration, or a related program
• 7+ years of experience in a senior administrative role, preferably as an Executive Assistant, Office Manager or Project Manager
• Experience working within a regulatory body, government agency or non-profit organization
• Experience working with a board of directors in a regulatory, public, non-profit or professional services environment, and knowledge of the Policy Governance Model
• Experience in project management including the use of business process analysis tools and/or project management software
• Advanced research, analysis, written and verbal communication skills, with the ability to independently prepare and edit written reports, briefings, policy drafts, RFP’s and other professional documents for executive review
• Sound judgment, and ability to act with tact when dealing with sensitive or confidential matters
• Highly organized and proactive, with a solutions-oriented mindset, strong attention to detail, and the ability to manage multiple priorities effectively

Compensation and Benefits

We offer a collaborative culture, flexible work arrangements, meaningful work, and the opportunity to make a lasting organizational impact.

• Starting salary range: $97,000–$122,000 annually
• Four weeks of vacation to start
• Membership in the Public Service Pension Plan
• Extended health and dental coverage
• Employee and Family Assistance Program (EFAP)
• Subsidized transit pass
• Hybrid work environment
• Dog-friendly office in downtown Vancouver (heritage building)

How to Apply
If you are interested in joining us, please apply by submitting your cover letter and resume describing why you are a good fit for this position, and how your knowledge and experience will contribute to our success. This position will remain open until filled.

Due to an expected high volume of applications, only those selected for an interview will be contacted. Please note that testing and assessments may be included as part of the later stages in this recruitment process.

To support a work environment that reflects inclusion, innovation, and the diversity of our communities, women, Indigenous Peoples, racialized individuals, persons of diverse gender identity or expression, persons with disabilities, and others who may wish to enthusiastically contribute to the work of the AIBC, are encouraged to apply.

Please let us know if you require accommodation during any stage of the recruitment process.

Collection Notice:

The information in your application is collected under the authority of Freedom of Information and Protection of Privacy Act c.165, s.26, and will be used to process your employment application. If you have questions about the collection and use of this information, please contact the AIBC’s People Operations department by phone at 604.683.8588 or by email athr@aibc.ca. As a public body under the provisions of the Freedom of Information and Protection and Privacy Act, the AIBC provides security and confidentiality of your personal information.