Lease Administrator

Description

What if you could redefine what's possible? With us, you can.
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP

The Opportunity – Build the Future with Us
Play a key role in supporting WSP’s national real estate portfolio as a Lease Administrator. In this role, you will ensure accuracy, compliance, and efficiency across lease agreements and financial processes, helping sustain the environments where our teams deliver impactful projects across Canada.

Your Impact

• Review lease agreements and abstract key information including but not limited to lease provisions, clauses, options, critical dates, property information, and business, legal, and financial obligations
• Enter and maintain lease agreement information within a lease management database, ensuring data integrity
• Maintain and update lease activities including new leases, renewals/extensions, and terminations in a global lease database
• Maintain records of all lease agreements, including executed agreements and correspondence with landlords
• Set up and maintain suppliers/vendors and coordinate required forms in compliance with WSP policies for payments
• Prepare and draft landlord notices in accordance with lease requirements for critical lease options
• Review and monitor critical lease dates and ensure all obligations are met
• Review lease documentation including leases, amendments, estoppels, and SNDAs for accuracy
• Generate invoices for Tenant Improvement Allowances and submit reimbursement packages to landlords
• Manage security deposit refunds, dispositions, and collection of aged receivables
• Perform desktop review of year-end reconciliations and recommend items for audit related to operating expenses, real estate taxes, CAM, and additional rent
• Support regional directors with lease-related reporting including costs, dates, and lease abstracts
• Update landlord and management company contact records
• Coordinate maintenance needs with landlords on behalf of the client
• Coordinate move-in and move-out activities in accordance with lease requirements
• Coordinate Certificates of Insurance and ensure they are kept current
• Produce and distribute reports as required
• Review monthly rent invoices and collaborate with landlords and Accounts Payable to resolve discrepancies
• Generate monthly reports to process rent and ad hoc payments
• Prepare monthly rent roll reports, adjusting rent information and processing retroactive payments as required
• Manage subtenant income payments and track delinquencies
• Provide year-end reconciliations to subtenants to support true-up payments

The Skills That Set You Apart

• Minimum 3 years of experience in commercial lease abstraction or property administration
• Strong knowledge of commercial real estate lease agreements
• Ability to interpret and abstract lease documentation accurately
• High attention to detail and accuracy when processing large volumes of data
• Strong computer proficiency and ability to quickly learn new management information systems
• Proficiency in French is required to support national initiatives and communication with French-speaking stakeholders
• Strong organizational, communication, and time management capabilities
• Effective problem-solving skills and attention to detail

Why Choose WSP?
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
#WeAreWSP

Compensation
AB, BC, NT, NU, SK & YT: $77,400 - $102,500
MB & ON: $70,600 - $97,200
NB, NL, NS, PE & QC: $69,900 - $92,900
Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future?
Join WSP as a Lease Administrator and play a vital role in managing the foundations of our workspace across Canada. If you are detail-driven and motivated by working at the intersection of real estate, finance, and operations, this is your opportunity to make a meaningful impact. Apply today and help power the environments where innovation happens.

#LI-Hybrid