Role overview

Summary

We are seeking an experienced Office Administrator to manage and oversee the daily operations of the office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive.

The position is a blend of human resources (direct personnel supervision), operations, administration, facilities, events and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and leadership in growing a team of diverse support staff professionals.

Responsibilities

Manage all office operational functions including delivery of support services by practice assistants (secretarial), conference center staff and office services (mail, document reproduction and hospitality)
Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities
Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts
Conduct new hire orientation and assess staff training needs
Assist in budget preparation and forecasting; report monthly variances
Maintain office security protocol and ensure office meets proper business continuity obligations of the firm
Member of firm-wide administrative operations team (projects and initiatives) which enhance service delivery to internal and external clients

Requirements

Proven level skills in management, communication, and organization
Sound judgment and effective interpersonal communication skills
Ability to multi-task and prioritize in a fast-paced, detail-oriented work environment
Excellent problem solving and follow-through skills
Strong knowledge of Microsoft Office