Tax Administrative Assistant

Richter Montreal Office

Position Overview

We are seeking a Tax Administrative Assistant for a 12-month contract position.

A day in the life of a Tax Administrative Assistant:

You will be responsible for supporting the department’s administrative activities:

• Manage the full billing cycle, including the preparation of WIP reports, invoices, and billing follow-ups with partners and clients.
• Process WIP reallocations between engagements and maintain client and engagement records in Deltek.
• Prepare engagement letters, perform conflict checks, and support engagement administration.
• Review, format, and proofread professional documents, including memoranda, correspondence, presentations, and client deliverables.
• Assemble and distribute tax compliance packages (T2, T3, Partnership Returns, CDAs, and rollovers) and coordinate electronic signatures through Adobe Sign.
• Coordinate meetings, travel arrangements, and expense report submissions for professional staff.
• Create organizational charts in Visio and support the production, printing, scanning, and assembly of professional documents.
• Manage courier shipments, registered mail, fax communications, and document delivery services.
• Retrieve, monitor, and distribute tax publications, newsletters, and technical updates to professional staff.
• Support departmental initiatives through communications, event coordination, surveys, translations, and office administration.

Your qualifications

• Post-secondary education in administration or similar relevant work experience required
• 1-3 years of relevant experience in a fast-paced, professional services environment
• Experience in a professional service firm an asset.
• Proficiency with MS Office including Word, Excel and Power Point
• Experience in Deltek is an asset
• Strong typing and organizational skills
• Detail-oriented and critical thinking a must
• Ability to prioritize work in order to meet deadlines
• Ability to work independently with minimal supervision and with frequent interruptions.
• Must be able to work efficiently in a team environment with a positive and collaborative attitude
• Must be able to demonstrate initiative and proactivity.
• Accountable for the quality and timely completion of work assigned.
• Document management skills an asset
• SharePoint knowledge is an asset

What Richter offers you?

• Competitive group benefits which include group insurance, Health Spending Account, savings plans, and Employer Contribution Matching
• Employee and Family access to virtual healthcare network
• Employee and Family Assistance Programs, including consultations with mental health professionals
• Annual Health & Well-being Program
• Hybrid work Environment
• Competitive Performance Bonus
• Tuition Reimbursement
• Professional Dues Reimbursement
• CFE leave financial support
• Academic Incentives
• Talent referral bonus
• Client referral bonus
• Access to an on-demand concierge nannying, babysitting, and tutoring service
• Annual employee rewards and recognition

The salary range for this position is between $54,000 and $82,000. Employees may also be eligible for our bonus program. Compensation is determined in accordance with applicable pay transparency laws and is reviewed regularly to remain competitive in the market. Salary placement within this range reflects individual contribution and is based on objective criteria such as internal equity, experience, education, scope of the role, and required skills.

Your application

We are excited to meet motivated professionals who are looking for career growth in a mid-sized family minded firm and have a strong background in building and fostering relationships.

Sounds like you? Apply today!