Administrative & Finance Coordinator

The JUNO BEACH CENTRE ASSOCIATION (JBCA) is seeking a bilingual (English/French) Administrative & Finance Coordinator to provide professional administrative support for its Canadian operations. The ideal candidate should have 3+ years of experience working in secretarial, administrative, or bookkeeping functions and strong verbal and written communication skills in both English and French.

• Salary: $55,000 to $65,000 per annum, commensurate with experience and qualifications
• Primary work location: Ottawa / Remote work
• Application deadline: July 15, 2026
• Beginning of contract: August 4, 2026 or ASAP (3 months’ probation)

WHY WE NEED YOU

The JBCA has embarked on an ambitious $12.5 million Capital Campaign fundraising effort, in part designed to expand its footprint and domestic programming capacity in Canada. We need someone to help us manage this growth, particularly by strengthening the organization’s financial and administrative capacity. The JBCA recently moved to a remote office setup, and we need someone who can serve as the critical organizational hub, ensuring efficient workflows, timely reporting, and professional administrative support across the charity.

WHAT WE OFFER

• A unique opportunity to shape the future of an iconic cultural institution
• An opportunity to grow with the organization as we aim to scale up our domestic programming and impact
• A collaborative, innovative, and mission-driven environment
• Competitive compensation, an employee benefits plan (health and retirement), and professional development opportunities

THE POSITION

Reporting to the Executive Director, the Administrative & Finance Coordinator serves as the operational backbone of the JBCA’s Canadian office. The position combines financial administration, office management, records administration, and organizational support to ensure the efficient day-to-day operation of the Association. Working closely with the Executive Director, Treasurer, bookkeeper, controller, and Community & Fund Development Manager, the Administrative & Finance Coordinator supports sound financial stewardship, donor administration, and effective organizational coordination. As the organization’s primary administrative and financial coordinator, this position is central to maintaining the financial integrity and operational effectiveness of the JBCA.

This position will be entrusted with confidential financial, donor, and employee information and is expected to exercise a high degree of professionalism, discretion, and integrity.

RESPONSIBILITIES OF THE ADMINISTRATIVE & FINANCE COORDINATOR

FINANCIAL ADMINISTRATION

• Manage accounts receivable by depositing cheques in a timely manner and preparing invoices
• Reconcile donations received through various online giving platforms, event fundraising platforms, and payment processors with CRM records and financial reports
• Manage accounts payable by submitting invoices and expense reports to our AP provider (Enkel) once these invoices and expenses have been reviewed for accuracy and have been appropriately allocated within the budget
• Work with the Executive Director to provide the bookkeeper with all revenue reports, expenses, and bank/credit card transactions in a timely manner to facilitate production of the monthly financial statements
• Work with the Executive Director to provide information about any unknown transactions identified by our bookkeeper (Enkel) in a timely manner to facilitate production of the monthly financial statements.
• Verify or reconcile bank transactions and the company credit card every month
• Assist in preparing documentation for the annual audit and maintain financial records throughout the year
• Assist the Executive Director with the creation of monthly financial statements for the JBCA Board of Directors, and other reports as required
• Work closely with the Executive Director, Treasurer, Controller and Bookkeeper to ensure all financial records are accurate and up-to-date
• Manage payroll through our payroll provider (Enkel) and maintain and update payroll records as required
• Manage the control and administration of petty cash
• Assist with the preparation, monitoring, and reporting of the annual operating budget

RECORDS ADMINISTRATION & CORRESPONDENCE

• Handle, process, and distribute all incoming mail
• Maintain accurate donor, prospect, and constituent records within the CRM, including gift processing, pledge administration, tax receipting, record updates, data integrity, report generation, and ongoing database maintenance
• Manage the inventory of JBCA capital assets and other assets in storage
• Complete the destruction of records after the seven-year period on an annual basis
• Manage select correspondence for the Executive Director and JBCA President

CLIENT-FACING

• Handle incoming calls to our office phone number and triage and address these as required
• Correspond with donors and other supporters or stakeholders
• Support donor stewardship by preparing acknowledgement letters, tax receipts, pledge reminders, and other donor correspondence.
• Assist with donor research, prospect tracking, and the preparation of fundraising reports, donor lists, and campaign summaries.
• Maintain confidentiality and accuracy of donor records in accordance with CRA and privacy requirements
• Assist with fundraising campaigns, events, sponsorship administration, and donor communications as required
• Address general inquiries about the Juno Beach Centre and the Association
• Represent the JBCA professionally at meetings, events, and public activities as required

HUMAN RESOURCES

• Administer employee benefits through Manulife and Common Wealth
• Support onboarding, payroll administration, and other HR processes as required

OTHER

• Identify opportunities to improve administrative systems, workflows, documentation, and internal processes to support the JBCA’s continued growth
• Translate or review the translations of documents (primarily from English to French)
• Willing to work flexible hours, including some evenings and weekends
• Provide administrative support to the Board of Directors and Board Committees, including meeting logistics, document preparation, and minute distribution as required
• Undertake any secondary tasking and responsibilities deemed necessary for the efficient operation of the charity and its programs and services

SUCCESS IN THIS ROLE

Within your first year, you will have provided:

• Accurate and timely processing of accounts payable, accounts receivable, payroll, and monthly reconciliations
• Reliable financial reporting that supports informed decision-making by the Executive Director, Treasurer, and Board of Directors
• Well-maintained financial, administrative, and donor records that meet audit and regulatory requirements
• Responsive, professional support for staff, donors, volunteers, and external partners
• Efficient administrative systems and workflows that help the JBCA operate effectively in a remote work environment
• A proactive approach to identifying opportunities for continuous improvement as the organization grows

WHAT WE’RE LOOKING FOR

EXPERIENCE

• 3+ years of experience working in secretarial, administrative, or bookkeeping functions, especially in a non-profit or charity environment
• Experience in developing and implementing office procedures to ensure the provision of secretariat services
• Experience with multiple financial audits of a business or nonprofit
• Knowledge and experience in human resources would be considered an asset

TECHNICAL SKILLS

• Familiarity with not-for-profit CRM systems commonly used in Canada (e.g. Keela, Raiser’s Edge, Nationbuilder, etc.)
• Proficiency in the use of digital filing systems
• Proficiency with Quickbooks (or similar accounting software) and Plooto (or similar accounts payable software)
• Familiarity with PayWorks (or similar payroll software)
• Interest in responsibly leveraging AI and other emerging technologies to improve organizational efficiency

ATTRIBUTES

• Mission-driven and enthusiastic about preserving Canada’s Second World War history
• Although the primary purpose of this role is not fundraising or partner relationship management, the ability to be client/public-facing with presence is an asset
• Exceptionally strong written and oral communication skills in both English and French. Excellent interpersonal and communication skills
• Demonstrated ability to meet deadlines in a timely and efficient manner
• Willingness to engage with remote work and ability to take initiative to work independently with minimal supervision
• Demonstrated ability to perform complex tasks and manage multiple priorities while meeting deadlines with minimal supervision
• Ability to use discretion in handling sensitive and confidential information while performing required duties
• Display a flexibility in taking on new tasks and responsibilities and an interest in growing within the organization

Company DescriptionTHE ORGANIZATION
The Juno Beach Centre Association is the registered charity that owns the Juno Beach Centre (JBC), Canada’s privately-owned Second World War museum and education centre. The Juno Beach Centre is located on the beaches of the Normandy Landings in France, where Allied Forces began the liberation of Europe from Nazi rule on June 6th, 1944.

Our Mission: Advancing Canada’s Second World War legacy through remembrance, education, and a global commitment to peace and democracy.

Our Vision: A Canada where the legacy of the Second World War inspires informed citizenship, democratic resilience, and national remembrance across generations.

Our Values: Accountability, collaboration, diversity and inclusion, ethical conduct, innovation, integrity, transparency, respectCompany DescriptionTHE ORGANIZATION\r\nThe Juno Beach Centre Association is the registered charity that owns the Juno Beach Centre (JBC), Canada’s privately-owned Second World War museum and education centre. The Juno Beach Centre is located on the beaches of the Normandy Landings in France, where Allied Forces began the liberation of Europe from Nazi rule on June 6th, 1944. \r\n\r\nOur Mission: Advancing Canada’s Second World War legacy through remembrance, education, and a global commitment to peace and democracy.\r\n\r\nOur Vision: A Canada where the legacy of the Second World War inspires informed citizenship, democratic resilience, and national remembrance across generations. \r\n\r\nOur Values: Accountability, collaboration, diversity and inclusion, ethical conduct, innovation, integrity, transparency, respect