Full-time 12 Hour Data Entry Shift Clerk

DIVISION:Support Services

BRANCH: Information Services

TITLE: Data Entry Shift Clerk

SALARY RANGE:Job Class V - $74,869.600 - $88,456.16 (2026 Rates)

SUPERVISOR:Sergeant, CERB and Duty Staff Sergeant Patrol Services (night shift and weekends)

POSITION SUMMARY:

The Data Entry Shift Clerk’s primary function is to relieve 911 Communicators and to transcribe reports in accordance with the policies and procedures established by the Chief of Police.

EQUIPMENT USED:

Equipment used includes but is not limited to a personal computer and related programs, Voice Wave Player, fax machine, photocopier.

MINIMAL QUALIFICATIONS:

• Time management skills
• Proven effective written and verbal communication skills
• Demonstrated interpersonal skills, initiative, and dependability
• Ability to work independently and collaboratively
• Analytical skills with problem solving abilities
• Demonstrated leadership skills and high regard for professionalism
• Working knowledge of computer applications such as CPIC, RMS/NICHE, OPTIC

FUNCTIONAL RESPONSIBILITIES:

• Transcribing dictated reports, arrest reports and missing person reports directly into RMS NICHE.
• Prepare and ensure all requirements are completed in any Bail, Wash Court and First Appearance Brief
• Relieving the 911 Communication Operators during scheduled lunch and relief breaks.
• Proven ability to create all linking, occurrence details including but not limited to ensuring correct criminal code charge sections and charge wording in order to build a complete brief within NICHE RMS with no assistance.?
• Accessing NICHE/CPIC computer terminal for general inquiries and CPIC add and modify duties.
• Ability to work within computer operating system and advanced knowledge of short keys
• Attending training courses as required; and
• Performing any other duties as assigned by supervisor.

APPLYING FOR THE POSITION:

Applications must be submitted as follows:

Please fill out the Full-time 12 Hour Data Entry Shift Clerk Application, Authorization of Release of Information Form, Cover Letter and Resume. If you have any other questions, please contact the Human Resources Assistant Cindy Rainone through e-mail at humanresources@ssmps.org, or by phone at 705-949-6300 ext. 336.

Applications are not accepted in-person or via email. The deadline for application packages to be received by Friday, October 16, 2026 at 1500 hours.

TO APPLY:

1. Click on the "View Career" button on any of our career path pages to view posted positions. Click on the job number to view a specific posting.

2. You will be taken to a full description page. If you are interested in applying to that position, click the "Apply" or "I am interested" button at the bottom of that page.

3. You will then be prompted to create select "New Applicant" or "Returning User." If you are a new applicant you will need to create a user profile. If you do not have an email account, you can set one up with a free email provider such as Gmail.

• Once a profile is created, you can log in anytime to see the status of your application(s), update your information, apply for other positions, add skills and any additional supporting documents.
• Your cover letter and resume must clearly demonstrate how you meet the requirements of the position.

4. Ensure you have all of the documents uploaded as your application will not be submitted without having all required documents in the system. If you require assistance uploading documents, please contact their support team at 1-877-427-7717 or e-mail them at recruiter.njoynhelp@cig.com

5. An email confirming your application will be automatically sent to you when you have applied successfully. If you do not receive an email, your application has not uploaded to the competition and will remain in the candidate profile.

• The following applicant survey is voluntary. Applicant Survey

We thank all of those who apply; however, only those selected for further consideration will be contacted.

The Sault Ste. Marie Police Service is an inclusive employer. Accommodation is available in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.