Cash Receipts Coordinator

Permanent Position – Hybrid

Reporting to the Supervisor, Treasury and Financial Services, the Cash Receipts Coordinator is responsible for ensuring all payments received are accounted for and recorded accurately and timely, while providing professional support to our clients and business. This role also involves supporting our Trust and Treasury functions, including acting as backup for other team members in these areas, and contributing to special projects and process improvement initiatives.

The successful candidate will support financial operations while ensuring compliance with regulatory requirements and Firm policies. This role works closely with lawyers, legal assistants, front office, and Finance team members and requires a collaborative, detail‑oriented, and client‑service focused approach while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs. This is a hybrid role requiring three (3) days in office.

Primary Responsibilities:

Cash Applications & Receipts

• Daily processing of payments received from clients for legal services tendered, including cash, cheques, electronic transfer or credit card payments
• Posting payments into the Firm’s accounting system on a timely basis
• Preparing the daily bank deposit slips for the cheques and electronic transfers received and ensure that cheques are deposited using the Remote Deposit Capture (RDC) service or are taken to the bank for deposit
• Prepare and charge all credit card payments
• Reconcile daily cash receipts and investigate discrepancies
• Support accurate allocation of funds to client matters, and work with Lawyers, Legal Assistants and others on the Finance team to resolve posting and remittance problems
• Respond to any queries from lawyers, legal assistants and/or clients via oral and written communication on cash related matters
• Ensure the team meets month and year end close deadlines

Trust Accounting

• Provide backup support to the Trust Team as needed
• Process trust transactions, including deposits, investments, and disbursements
• Receive trust cheques and ensure timely deposit to trust accounts
• Post trust deposits to client matters and process trust cheque requisitions
• Arrange certified cheques and bank drafts and follow up on stale-dated trust cheques
• Monitor inactive trust balances and follow up on outstanding items
• Prepare daily and monthly trust reconciliations
• Provide trust-related support to Front Office and internal stakeholders

Treasury & Financial Operations Support

• Provide backup support for treasury-related functions
• Process a variety of EFTs, wires and inter-account transfers
• Provide support to rest of Finance department with account reconciliations and reporting
• Assist with bank account administration
• Assist with annual reporting and compliance requirements mandated by the Law Society of Ontario (LSO), CDIC, and other applicable regulatory bodies

Other

• Ensure adherence to internal controls, Firm policies, regulatory requirements, and audit standards
• Contribute to process improvement initiatives to enhance efficiency, accuracy, and controls within Finance
• Participate in firmwide or local Finance-related projects and initiatives
• Support ad hoc analysis and reporting requests

Required Knowledge and Experience:

• College diploma in Business, preferably with a specialization in Accounting, or an accounting certificate
• Minimum of three (3) to five (5) years of relevant experience in cash applications, trust accounting, or a similar finance role
• Working knowledge of Microsoft Office applications, including Word and Excel
• Experience with computerized accounting systems; Elite 3E is considered an asset
• Working knowledge of Law Society of Ontario trust accounting rules and policies
• Strong customer service skills with the ability to remain professional, tactful, and confident when dealing with internal and external clients
• Excellent organizational skills with the ability to manage multiple priorities and work with minimal supervision
• Exceptional attention to detail and accuracy
• Strong interpersonal skills and a collaborative, team‑oriented approach

Pay Range

$60,000 to $70,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.