Role overview

This position is expected to be filled by internal candidates and is included here to inform you of its vacancy at the organization.
Shared Services is hiring two detail-oriented, collaborative Purchasing Coordinators on a permanent basis. You enjoy bringing order to complexity, building strong relationships, and making things happen behind the scenes.

What you'll do
As our Purchasing Coordinator, you'll support the day-to-day purchasing activities across both of our venues, helping ensure teams have everything they need to deliver exceptional experiences.
Working closely with internal departments, suppliers and Accounts Payable, you'll coordinate purchases from start to finish while ensuring compliance with purchasing policies and delivering excellent customer service.

In this role, you will:

Create and process purchase orders in accordance with purchasing policies and procedures.
Obtain supplier quotations, compare pricing and support value-driven purchasing decisions.
Work with internal teams to clarify purchasing needs and specifications.
Follow up with suppliers on order status, deliveries and backorders.
Communicate purchasing updates and delivery timelines to stakeholders.
Maintain accurate purchasing records, supplier documentation and ERP system data.
Monitor purchasing activity and prepare reports using ERP systems and Microsoft Excel.
Conduct supplier, product and market research to support purchasing decisions.
Assist with inventory management and asset counts to ensure operational and event supplies are available when needed.
Partner with Accounts Payable and business departments to resolve purchase order, receiving and invoice discrepancies.
Support continuous improvement initiatives by identifying opportunities to improve purchasing processes and efficiencies.
Participate in ongoing professional development and perform other related duties as assigned.

What you'll bring
You're someone who enjoys staying organized, pays close attention to detail and takes pride in providing exceptional service to both internal teams and external partners.

A diploma or degree in Business Administration, Supply Chain Management, Commerce, Finance, Accounting or a related field, or an equivalent combination of education and experience.
At least two years of purchasing or procurement experience (public procurement experience is considered an asset).
Experience using ERP systems.
Strong Microsoft Office skills, particularly Excel.
Experience with Power BI or Tableau is an asset.
Excellent organizational skills and the ability to manage multiple priorities.
Strong analytical and problem-solving abilities.
Excellent communication and customer service skills.
A collaborative approach and the ability to build positive relationships with suppliers and internal stakeholders.
A commitment to accuracy and continuous improvement.

The salary range for this position is $ 55,000 to 62,000
HOW TO APPLY:
If you would like to be considered for this position, please submit your resume and cover letter by clicking on the ‘Apply Now’ button below before 5pm, Friday, July 17, 2026.

Please ensure you advise your direct manager in regard to your application as they will be consulted during the recruitment process.