The Antigonish Review - Administrative Assistant

Position Title: The Antigonish Review - Administrative Assistant
Department: Faculty of Arts / The Antigonish Review
Position Type: Casual (10-12 hours/week)
Classification: NSGEU, Band 3
Hourly Range:$19.75-24.12
Posting Date:July 13, 2026Closing Date:July 31, 2026, at 1:00 PM AST

Position Summary

Reporting to the Editor, the Administrative Assistant is responsible for coordinating communications among the Editor, Associate Editors, student interns, and the hundreds of annual submissions of articles, poems, stories, and reviews. The incumbent assumes the Editor's responsibilities during absences and produces four issues of the literary magazine each year to camera-ready format. As a member of the editorial team, they assist with grant applications, annual government surveys, financial records, listservs, website maintenance, and updates to the magazine's cumulative index database. The Administrative Assistant is also responsible for the magazine's day-to-day administrative operations.

Key Responsibilities

• Coordinate the editorial submission process for poetry, fiction, reviews, and articles from receipt through final decision.
• Produce four annual issues of The Antigonish Review, including layout, proofreading, and preparation of camera-ready files for printing.
• Serve as the primary point of contact for authors, editors, reviewers, contributors, subscribers, printers, and other external partners.
• Support the editorial team by coordinating communications, tracking submissions, and assisting with editorial workflows and reviewer assignments.
• Manage subscriber records, editorial databases, listservs, website updates, and the magazine's cumulative index.
• Perform financial and administrative functions, including accounts receivable, petty cash, invoices, contributor payments, subscriptions, and expense tracking.
• Coordinate magazine distribution, including mailing, Canada Post documentation, and liaison with printers and couriers.
• Organize promotional activities and special events, including book launches, contests, advertising, and cover art coordination.
• Prepare meeting materials, take minutes, maintain records, and provide general office administration and correspondence.
• Assist with grant applications, government reporting, budget preparation, and funding and postal subsidy applications.

Qualifications

• Diploma or degree in Publishing, English, Communications, Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• Experience with financial administration, including invoices, deposits, expense tracking, or bookkeeping.
• Experience using Excel spreadsheets (for managing mail outs and contributor payments).
• Experience providing administrative support in an editorial, publishing, communications, or professional office environment.
• Excellent written communication, editing, proofreading, and grammar skills.
• Demonstrated organizational skills with the ability to manage multiple priorities and meet competing deadlines.
• Experience using Microsoft Office and database management software; experience with desktop publishing or document layout software is considered an asset.
• Strong customer service and interpersonal skills with the ability to communicate effectively with diverse stakeholders.
• Ability to work independently while contributing effectively as part of a collaborative editorial team.
• Interest in literature, publishing, or the arts is considered an asset.

To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates through providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and the personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year.

For more information visit www.townofantigonish.ca o