Coordinator, Privacy & Records Management

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Coordinator, Privacy & Records Management based in Canada.

The Coordinator, Privacy & Records Management provides essential administrative and operational support within a privacy and information governance environment.
This role helps ensure the effective management of privacy requests, records processes, documentation, and compliance activities.
You will work closely with internal stakeholders to support privacy operations, reporting, training coordination, and process improvements.
The position requires strong organization, discretion, and the ability to manage sensitive information in a fast-paced setting.
You will contribute to initiatives that strengthen information practices, risk management, and organizational awareness.
This is an opportunity to join a collaborative team where attention to detail and proactive problem-solving create meaningful impact.

Accountabilities:

The Coordinator, Privacy & Records Management supports the day-to-day activities of privacy and records management programs by coordinating administrative processes, maintaining accurate documentation, and ensuring timely responses to requests. The role requires strong collaboration across teams while handling confidential information with professionalism and discretion.

• Provide administrative and coordination support for privacy, records management, and information governance activities.
• Monitor privacy-related requests, inquiries, complaints, and breaches, ensuring proper tracking, escalation, follow-up, and reporting.
• Maintain accurate records within client relationship management systems and electronic document management platforms.
• Prepare confidential documentation, correspondence, reports, presentations, and operational materials.
• Coordinate meetings, agendas, minutes, action items, and follow-ups for privacy and records management groups.
• Support the organization and delivery of privacy and records management training, including scheduling, attendance tracking, and communications.
• Assist with updating policies, procedures, online resources, and related documentation.
• Track activities, expenses, budgets, and performance metrics to support program reporting.
• Participate in projects by monitoring progress, preparing updates, and coordinating deliverables.
• Collaborate with internal teams and stakeholders to support effective privacy practices and information management processes.

Requirements:

The ideal candidate has experience providing administrative or program coordination support in a complex environment and demonstrates strong organizational skills, confidentiality, and adaptability. They are comfortable managing multiple priorities while working independently and collaborating with various stakeholders.

• Diploma or certificate in a related field such as Information Management, Business Administration, or a similar discipline.
• Minimum of 2 years of experience providing administrative and/or program coordination support in a fast-paced organization.
• Experience managing confidential or sensitive information with strong attention to discretion.
• Familiarity with databases, electronic document management systems, and client relationship management tools.
• Proficiency with Microsoft Office Suite, calendars, email systems, and administrative platforms.
• Experience preparing agendas, taking meeting minutes, and coordinating operational activities.
• Knowledge of privacy principles, information management practices, and related legislative requirements is considered an asset.
• Strong organizational, prioritization, and time management skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills with a professional approach when interacting with internal and external stakeholders.
• Ability to work independently, demonstrate initiative, exercise sound judgment, and identify process improvements.
• Strong analytical and problem-solving abilities with excellent attention to detail.
• Ability to quickly learn new tools, systems, and processes.
• Bilingual English/French skills are considered an asset.

Benefits:

• Salary range of $59,400 to $69,000 annually.
• Regular full-time employment opportunity.
• Hybrid work model with a primary remote setup, available within Ontario and Québec.
• Flexibility to work mainly from a home-based office with regular on-site presence when required.
• Opportunity to work from a modern office environment in Ottawa if preferred.
• Supportive and inclusive workplace culture focused on diversity, accessibility, and belonging.
• Opportunities to contribute to meaningful privacy, information governance, and organizational improvement initiatives.
• Potential skills assessment as part of the selection process.

How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.