Role overview

Discover

The Opportunity

Maintenance Clerk

Northern District

Location:New Glasgow, Nova Scotia
Type of Employment:Full Time, Permanent
Union Status: NSGEU Local 103
Competition #NOR 26095
Closing Date:October 19, 2026

The Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for general correspondence, reports, work orders, material requisitions, purchase orders, and contracts. The incumbent is also responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules and establishing and maintaining all other Maintenance department records.

What you'll do

Responsibilities

Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
Track and report vacant unit repairs to ensure work progresses in a timely manner.
Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
Other duties as assigned.

What you'll need

Qualifications

Must Have

Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
Strong keyboarding skills with working knowledge of Microsoft Office.
Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
Ability to work independently with little supervision, as well as in a team environment.

Assets

Emergency First Aid and WHMIS certifications.
Working knowledge of Yardi Property Management software.

The Fine Print

An equivalent combination of training, education and experience may be considered.

A little bit about us

Nova Scotia Provincial Housing Agency

At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team, you'll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you're ready to make a difference, we'd love to hear from you. Apply today!

Are you interested?

Work With Us

What We Offer

Salary: $24.06 - $26.91 hourly (CL 18)
Schedule: 35-hour work week

Full-time permanent employees also receive:

Comprehensive benefits including health, dental, life insurance, and pension
Paid vacation, holidays, sick time and additional leaves
Work-life balance supports such as modified work weeks
Professional development and career growth opportunities
Employee and Family Assistance Program

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.

Please submit your application through CareerBeacon.com. We thank all applicants for their interest, but only those selected for an interview will be contacted.