Marketing Coordinator

About the Role
We are looking for a highly organized and proactive Marketing Coordinator to help keep our marketing team running smoothly while supporting a wide variety of marketing initiatives.

This role is much more than administration. You will be an integral part of the Marketing Operations team, supporting campaign execution, coordinating vendors, managing budgets, and contributing to projects across the department. No two days will be the same - you will work closely with every marketing function while gaining exposure to strategy, creative, digital marketing, property marketing, and operations.

This is an excellent opportunity for someone who enjoys organization, thrives in a fast-paced environment, and wants to build a well-rounded career in marketing.

The successful candidate will bring strong attention to detail, financial coordination skills, and a service-oriented mindset to help the marketing team deliver high-quality work efficiently and consistently.

Key Responsibilities

Support the Marketing Operations team with planning, coordination, and execution of various marketing initiatives while managing multiple priorities effectively.
Coordinate purchase orders, invoices, vendor payments, and financial documentation.
Track marketing budgets in Excel and maintain accurate spend reporting with strong attention to detail.
Support monthly reconciliation, expense management, budget updates, and budget tracking.
Coordinate vendor onboarding, contracts, and administrative documentation.
Provide operational support for campaigns, projects, special marketing initiatives, and cross-functional logistics.
Assist with event planning, catering coordination, logistics, and execution of marketing activities.
Identify opportunities to improve processes, organization, and operational efficiency across the department.
Maintain organized marketing files, campaign records, vendor details, budget trackers, approvals, and shared team resources.
Support project intake, timelines, meeting coordination, status updates, and follow-ups to help ensure marketing deliverables move forward on schedule.
Partner with internal stakeholders and external vendors to gather information, confirm details, resolve administrative questions, and support smooth project execution.
Prepare basic reports, summaries, and trackers that provide visibility into budgets, project status, vendor activity, events, and operational priorities.
Support procurement and invoice workflows in alignment with internal policies, approval processes, and documentation standards.
Help coordinate marketing materials, promotional items, print orders, shipping, inventory, and distribution to properties or internal teams as required.

What Success Looks Like

Marketing projects are well organized and delivered efficiently
Budgets, invoices, and reporting are accurate and up to date
Vendors and partners experience seamless coordination
The marketing team is well supported and able to focus on strategic work
Operational improvements help create a more efficient, collaborative marketing function
Clear trackers, files, approvals, and documentation support faster decision-making and stronger team visibility
Marketing events, projects, and logistics are coordinated smoothly with minimal follow-up required
Internal partners receive timely, helpful, and professional support
Recurring finance and administration processes are consistent, accurate, and easy to maintain

What You Bring

1-3 years of experience in administration, project coordination, marketing coordination, or operations
Post-secondary education in marketing, business administration, communications, finance, operations, or a related field is an asset.
Experience managing budgets, purchase orders, invoices, or financial tracking
Ability to manage multiple priorities in a fast-paced environment
Strong organizational skills with exceptional attention to detail
Strong communication and relationship-building skills
A proactive, collaborative mindset with a willingness to jump in and support wherever needed
Comfortable working with spreadsheets, trackers, budgets, invoices, purchase orders, and administrative workflows.
Experience coordinating vendors, contracts, approvals, meetings, timelines, or cross-functional project logistics.
Strong follow-through, accuracy, confidentiality, and comfort working with sensitive financial or vendor information.
Working knowledge of tools such as Excel, Microsoft Teams, SharePoint, Canva, project trackers, finance/procurement systems, or marketing coordination platforms is an asset.
Bonus: Experience supporting a marketing, communications, or creative team
Curiosity about marketing and a desire to learn across brand, creative, digital, property marketing, events, and operations.

Why This Role
This is an opportunity to become part of a collaborative and growing marketing team where you will gain exposure to every aspect of the marketing function. You will play a key role in supporting campaigns, operations, and strategic initiatives while building valuable experience across multiple areas of marketing.

Most importantly, we are a small yet mighty team. This is a roll up your sleeves, help where you are needed kind of role. We are looking for a new team member who will be a culture builder, someone who will lean in to help us build an engaged and positive work environment, and someone who will support our success when and as needed, as our team will do for you when you need it.

The approximate salary range for this role is $50,000 – $55,000 per year. Final compensation will be determined based on a variety of factors including skills, experience, educational attainment, professional designations, internal equity, and other job-related requirements. We recognize that individuals bring different skill sets, strengths, and career experiences, and we encourage candidates at all stages of their career to apply. If your experience or compensation expectations differ from the posted range, we still welcome your application, as we value potential, growth, and the unique contributions each person can bring.

This role is based in our offices five days a week, giving you the opportunity to work closely with your colleagues, learn from experienced professionals, and grow in a highly engaged team environment. The role may also involve occasional visits to properties or community locations to capture content and support marketing initiatives.