Business Administrator

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Business Administrator

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About the Opportunity

Ideal Gear & Machine Works is part of Boundary Group, a
diversified group of specialized industrial manufacturing and service companies
serving customers throughout Western Canada. For more than 100 years, Ideal
Gear has built its reputation on precision manufacturing, quality workmanship,
and exceptional customer service.

We are seeking a Business Administrator who enjoys keeping
an office organized, helping customers and colleagues, and managing day-to-day
administrative responsibilities. Strong hands-on experience in both accounts
payable and accounts receivable is essential to this varied role.

About the Role

Reporting to the Regional Controller, you will support the
daily operation of the office, welcome and assist clients and visitors, and
provide reliable administrative support to the team. You will also handle
accounts payable and accounts receivable transactions, maintain accurate
records, and follow up on outstanding items. This role suits an experienced
administrator who is comfortable moving between customer service, office
coordination, and transactional financial tasks.

Office Administration and
Client Service

• Greet clients, customers, vendors,
and visitors; determine their needs and connect them with the appropriate team
member.

• Answer and direct incoming calls and
general inquiries in a professional and helpful manner.

• Coordinate incoming and outgoing
mail, courier deliveries, and shipments.

• Maintain office supplies and help
keep reception, shared office, kitchen, and meeting areas organized and
welcoming.

• Prepare meeting rooms and arrange
refreshments for meetings and visitors as required.

• Prepare and update correspondence,
documents, spreadsheets, and electronic and paper filing systems.

• Provide day-to-day administrative
support and coordinate requests with colleagues to keep office activities
running smoothly.

Accounts Payable and
Accounts Receivable

• Process vendor invoices, maintain
vendor records, and prepare invoices for approval and payment.

• Reconcile vendor statements,
investigate discrepancies, and follow up with vendors and internal contacts.

• Prepare customer invoices, apply
payments, and maintain accurate customer account records.

• Monitor outstanding receivables and
follow up professionally with customers on overdue balances.

• Reconcile corporate credit card
transactions and maintain supporting receipts and documentation.

• Respond to routine billing and
payment inquiries and refer more complex issues to the Regional Controller.

• Maintain organized financial records
and provide supporting documentation for month-end and audit requests.

What You Bring

• 2–5 years of relevant business or
office administration experience, including strong hands-on experience in both
accounts payable and accounts receivable.

• Experience greeting and assisting
clients, handling telephone inquiries, and providing professional customer
service.

• Ability to manage competing
priorities, follow through on requests, and balance office duties with
time-sensitive AP and AR tasks.

• Accuracy and attention to detail
when entering transactions, maintaining records, and preparing documents.

• Proficiency with Microsoft Excel,
Outlook, and Word, and experience using accounting or ERP software; Infor
Visual is an asset.

• Clear communication skills, a
collaborative approach, and discretion when handling confidential business,
financial, and employee information.

• Post-secondary education in Business
Administration, Office Administration, Bookkeeping, or a related field is an
asset.

• Experience in a manufacturing or
industrial environment is an asset.

Additional
Responsibilities

Contribute ideas to improve office processes. Provide
support to other Boundary Group operating companies as business needs require,
including occasional travel between company locations. Perform other related
duties as assigned.

Why Join Boundary Group

Boundary Group offers competitive compensation,
comprehensive benefits, paid vacation, an Employee Assistance Program (EAP),
and opportunities for career growth. We are committed to creating a respectful,
collaborative workplace where employees are encouraged to learn, contribute
ideas, and build rewarding careers.

Equal Opportunity Employer

Boundary Group is committed to an inclusive and accessible
workplace where everyone feels respected and valued. We welcome applications
from all qualified individuals and will provide reasonable accommodation
throughout the recruitment process upon request.

Please visit our careers page to see more job opportunities.