Role overview

Job Title: Administrative Assistant – Senior
Location: Edmonton, AB (On-Site)
Job Type: Contract
Duration: 9 Months
Pay Rate: CAD $30–$35 per hour

Note: This job doesn't offer any benefits.

Position Overview

We are seeking a Senior Administrative Assistant to support contract and grant activities, coordinate documentation and approvals, maintain records, and assist with procurement, invoicing, and office operations.

Required Qualifications

High school diploma or GED.

3 years of experience proofreading and formatting Word documents in a professional setting.

3 years of experience with paper and electronic filing systems, such as ProLaw or similar systems.

3 years of experience using printers, copiers, and scanning equipment.

3 years of experience using Microsoft Outlook for email, task management, and calendar tracking.

3 years of experience using basic Excel functions in a work environment.

3 years of relevant experience in a similar administrative role.

Preferred Qualifications

Post-secondary education in office administration.

2 years of experience preparing meeting agendas, taking minutes, and tracking follow-up actions.

2 years of experience validating vendor invoices against contract terms and processing payments using SAP, 1GX, or similar ERP systems.

2 years of experience supporting childcare grant funding programs in Alberta.

2 years of experience using Microsoft SharePoint.

2 years of experience coordinating contract documents.

Responsibilities

Prepare, review, and track contracts, agreements, and related documentation.

Support procurement activities and coordinate approvals and signatures.

Maintain accurate financial, statistical, and administrative records.

Track information and records using Excel.

Proofread and format Word documents.

Respond to inquiries from internal teams and external stakeholders.

Monitor contract deadlines and deliverables.

Support invoicing, accounts receivable, reporting, and compliance procedures.

Maintain electronic and paper filing systems.

Provide administrative support, coordinate meetings, and take meeting minutes.

Copy, scan, fax, file, and manage physical and digital documents.