Project Manager

About IBU

International Business University (IBU) stands as Ontario’s first independent not-for-profit university. Having received Ministerial consent for full accreditation in 2020 and DLI approval in 2023, IBU is Ontario’s only not-for-profit independent University. Our foundation draws inspiration from the world’s most esteemed independent universities, creating a ‘next generation’ model characterized by innovation, agility, and responsiveness. IBU is focused on being a truly student-centric, industry-aligned university, executing the best practices of today to build the future talent relevance of tomorrow. IBU is committed to curricula and learning experiences that seamlessly blend rigorous academic preparation with practical skill development, reflecting emerging technologies, evolving societal needs, and the future demands of the global workforce.

Job Title:Project Manager for Strategy and Growth

Term:Temporary, Full-time (40 hours/week)

Department: Strategy & Growth

Reports To: Chief of Strategy and Growth

Salary Range:$75,000 - $80,000 annually

Location: Toronto, Ontario

Description:

The Project Manager supports the Chief of Strategy and Growth in planning, coordinating, and monitoring the University's strategic initiatives. The role is responsible for ensuring projects progress according to agreed timelines, facilitating communication across departments, tracking milestones, maintaining project documentation, and supporting the successful execution of institutional priorities.

Working across multiple concurrent initiatives, the Project Manager acts as the central coordination point between academic and administrative departments, external partners, consultants, regulatory agencies, and senior leadership.

Key Responsibilities:

Project Coordination

• Coordinate multiple strategic projects simultaneously across the Strategy & Growth portfolio.
• Develop and maintain detailed project plans, timelines and workback schedules.
• Monitor project progress against milestones and identify potential delays or risks.
• Track project deliverables and follow up with responsible stakeholders.
• Coordinate project meetings and prepare agendas, minutes and action registers.
• Maintain project documentation, version control and project repositories.

Stakeholder Coordination

• Liaise with internal departments to coordinate project activities.
• Coordinate communications with external consultants, partners and service providers.
• Schedule meetings and facilitate cross-functional working groups.
• Monitor completion of agreed actions and provide regular status updates.

Reporting & Governance

• Prepare project dashboards, keep progress reports up to date for weekly / biweekly project huddles. Maintain project risk and issue registers as part of this.
• Track key performance indicators and project milestones.
• Escalate emerging risks or delays to senior management.
• Support governance committees with project documentation and reporting.

Operational Support

• Coordinate procurement and vendor activities where required.
• Assist in developing business cases and project documentation.
• Support budgeting and project expenditure tracking.
• Coordinate project logistics including workshops, consultations and stakeholder engagements.

Continuous Improvement

• Develop and improve project management templates and tools.
• Promote consistent project management methodologies across initiatives.
• Support implementation of governance and quality assurance processes.
• Capture lessons learned and support continuous improvement activities.

Typical Projects Supported

• Institutional strategic initiatives
• New campus development
• International expansion projects
• Regulatory submissions
• Accreditation projects
• Academic consent renewals or new applications
• Strategic partnerships
• Marketing and recruitment projects
• Business development initiatives

Qualifications

• Bachelor's degree in Business, Project Management, Administration or related discipline.
• Project Management certification (PMP, CAPM or similar) is an asset.
• 5-7 years' experience coordinating complex projects.
• Experience working in higher education is a highly desirable.

Knowledge & Skills

• Excellent organizational and planning skills.
• Strong stakeholder management abilities.
• Experience using project management methodologies.
• Ability to manage multiple competing priorities.
• Excellent written and verbal communication.
• Strong analytical and problem-solving skills.
• Advanced Microsoft Office skills.
• Experience using project management software (Monday.com, Asana, MS Project, Smartsheet, etc.) is an asset.

Key Competencies

• Project coordination
• Planning and scheduling
• Attention to detail
• Relationship management
• Initiative and accountability
• Risk management
• Time management
• Collaboration
• Adaptability
• Professional judgement
• Reporting Relationship

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note:Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.

To support the overall well-being and success of our employees, IBU provides a comprehensive total rewards package which includes, based on role eligibility:

• 100% employer paid extended Health & Dental benefits
• 24/7 access to Employee & Family Assistance Program and Virtual Healthcare
• Life, AD&D, and Long-Term Disability Insurance
• Competitive paid time off, starting at 3 weeks
• Tuition Benefit Program
• Access to preferred corporate membership rates with GoodLife Fitness
• Engaging employee appreciation and community-building events throughout the year

This position is based in a hybrid work arrangement, with employees working on-site four (4) days per week and the option to work remotely one (1) day per week, based on business needs. Employees will be required to come on-site as needed and are expected to reside in Ontario and within a reasonable commuting distance of the office/campus.

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process, artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.

IBU values and embraces Diversity, Equality, Inclusion, and Accessibility as fundamental to our mission to educate students for career success in the business world today. Our desire is to ensure that our institution is a welcoming, inclusive, respectful, and safe environment for everyone. We are dedicated to fostering diversity and inclusivity within our community and are an equal-opportunity employer. We invite and encourage applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons). If you require an accommodation during the recruitment process, please contact careers@ibu.ca.