Supply Chain Administrator

Supply Chain Administrator
Job Type: Temporary contract (~3 months with possibility of extension), starting ASAP
Work Location: Wallenstein, ON (On-Site)
Compensation: $26.00 - $30.00/hour; Contract completion bonus of $1000
Hours of Work: 7:00 AM - 3:00 PM
Interviews for successful candidates: Between 1-4 p.m. on Friday, October 30, 2026

At Earthscape, we create beautiful, innovative custom playground sculptures and structures that inspire children and adults to creatively play. By partnering with some of the most prestigious Landscape Architecture firms in North America, we bring brilliant playground concepts to life. Our award-winning design-build firm is located just outside of Elmira, Ontario in Waterloo Region.

Together, our ambitious team designs, engineers, builds and installs state-of-the-art timber playgrounds that become iconic and well-loved destination spaces. The work environment we've created is positive, productive, fun and rewarding. To see our one-of-a-kind projects, visit www.earthscapeplay.com.

What You'll Own:

Freight & Logistics

• Manage and book all incoming truck freight. Ensure the shop is prepared for arrivals and that all receiving documentation is processed correctly
• Provide accurate freight quotes for the estimating team to support project bidding
• Proactively maintain the Freight Calculator and Dimensions sheets. You will update these tools during new product launches or when design changes impact shipping footprints
• Act as the internal point of contact for shipping-related questions from other departments

Outgoing Shipment Coordination

• Develop comprehensive plans to determine the required number of trucks and prepare all necessary shipping documents
• Collaborate with internal stakeholders to capture special delivery instructions and provide real-time updates on delivery status
• Oversee all FedEx shipments, including tools for site crews, company property, and incoming parcels
• Update and track all movement within Smartsheet, confirming final delivery for every project

Inventory Management & Control

• Conduct physical inventory counts and perform regular reconciliations between physical stock and digital records to maintain accurate inventory levels

Documentation & Vendor Coordination

• Prepare comprehensive shipping documentation efficiently using established company templates
• Liaise directly with vendors to expedite and prioritize orders, dynamically aligning order queues with shifting project schedules and production demands

Ideal candidates are:

• Experienced in logistics, including working with custom brokers and clearing border customs
• Skilled in purchasing support and booking trucks
• Proficient with shipping documents, with the ability to accurately read, interpret, and prepare custom invoices
• Familiar with working in manufacturing and custom build environments
• Highly organized with strong attention to detail and a high quality assurance focus
• An excellent problem solver who can analyze issues and find efficient solutions
• A strong team player and collaborator who communicates effectively across internal and external teams

What's in it for you?

• Possibility for full-time position
• Company events
• Casual dress code

Accommodation:We are committed to treating all people in a way that respects their dignity and independence. Should you require any accommodation during the recruitment process or otherwise, please notify us of this when you apply, and we will work with you to meet your accessibility needs.

Pre-employment checks: As part of our selection process, successful candidates may be required to consent to background checks relevant to the role, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, criminal offense and driver's license record.

At Earthscape Play, we are committed to building an environment where everyone feels included, valued, and heard. Diversity, inclusion, and belonging are an important part of our everyday work, and it is our belief that they enable us to reach our goal of bringing incredible play spaces to life. We strongly encourage applications from Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.