Role overview

The Opportunity

Golden Life Management–Ocean Front Village | Courtenay, BC

Position Type: Permanent, Full-Time (1.00 FTE)

Shift Schedule: Day

Shift Times: 8:00 – 16:00 (8-hour shifts)

Ocean Front Village is looking for a highly organized and proactive Office Manager to support the day-to-day administrative operations of our community. This is a key leadership role responsible for scheduling, payroll coordination, office administration, employee onboarding, and ensuring efficient office operations that support both staff and residents.

If you enjoy working in a fast-paced environment, are detail-oriented, and excel at coordinating multiple priorities, we’d love to hear from you.

What You’ll Do

Coordinate and maintain employee schedules in accordance with collective agreements.
Monitor staffing levels to minimize vacancies and overtime while optimizing workforce productivity.
Review and verify employee timekeeping records and prepare payroll submissions each pay period.
Manage housekeeping department
Generate attendance, scheduling, and payroll reports for leadership.
Collaborate closely with department managers and supervisors to support staffing needs.
Lead and support scheduling staff while promoting efficient scheduling practices.
Manage office operations, including purchasing, receiving, and inventory of office supplies within budget.
Develop and maintain organized office and employee filing systems.
Coordinate new employee onboarding, including documentation, benefits enrollment, and orientation scheduling.
Monitor employee records to ensure required certifications, reviews, and documentation remain current.
Support attendance management processes in partnership with the Community Manager.
Perform other administrative duties that contribute to the smooth operation of the Village.

What You'll Bring

High school graduation plus Office Administration, Office Management, or related education, or an equivalent combination of education and experience.
Experience working with electronic scheduling and payroll systems.
Strong Microsoft Office skills, including:
Excel (formulas)
Word (advanced formatting)
Outlook
PowerPoint
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Exceptional customer service, communication, and conflict resolution skills.
The ability to prioritize multiple tasks in a busy environment.
Initiative and the ability to work independently with minimal supervision.
Experience in Long-Term Care is an asset.

What We Offer

Competitive salary: $64,521.60 - $74,483.20 of per hour, commensurate with experience.
A meaningful role in a purpose-driven, family-owned organization dedicated to seniors' care.
Stable, full-time permanent employment in Courtenay, BC.
Opportunities for professional development and growth within a growing organization.
Extended heath and dental benefits

About Ocean Front Village

At Ocean Front Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Overlooking the ocean along the Courtenay Riverway Heritage Walk, our Village features 120 long-term care suites and 6 hospice suites, all thoughtfully designed to support connection, teamwork, and resident well-being.

As part of our team, employees benefit from well-designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high-quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.

At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.

Golden Life Management is committed to building a diverse workforce. Accommodations are available during the hiring process.

We thank all applicants for their interest. Only those selected for an interview will be contacted.