Role overview

Description

Reporting to the VP, Finance and Support Services, and supporting the Finance portfolio, the full-time, permanent Executive Assistant will provide senior confidential executive-level administrative and clerical support to VP, Finance and Support Services, and in the future, one additional VP.

The position requires a high degree of confidentiality and discretion. An integral part of this job is liaising effectively with both internal and external stakeholders and being comfortable working with people and systems within and outside of CAMH such as health care or educational institutions, government departments and others.

Responsibilities

The successful candidate will represent the office of the VP, Finance and Support Services to staff, clients, visitors, government and the public, and be responsible for: composing correspondences, briefing notes, reports, policies and presentations; compiling submissions; coordinating board committee meetings including compiling and preparing meeting materials and drafting meeting minutes; surveys from various government bodies; generating PO requisitions for the department; support for special projects as required; and maintaining calendars;. The successful candidate will operate as part of the larger team of Senior Management Administrative Assistants working closely to ensure co-ordination of support for special projects and to various committees of the Board of Trustees and the Executive Team. The successful candidate will be creative, able to multi-task and support a workplace that embraces diversity and encourages teamwork. This position is located at 1001 Queen Street West.

Qualifications

The successful candidate will hold a Bachelors Degree or Community College diploma/certificate in a related field, plus 5 years of senior administrative support or relevant experience is required, including advanced knowledge of office administration practices, academic systems, corporate protocol and public relations. You also will have experience in organizations dealing with mental illness and/or addictions. The successful candidate must have the ability to work with minimal supervision in a dynamic environment; must be proficient at written communication and oral presentation; minute-taking skills are necessary. Advanced expertise in MS Office (Word, Excel, PowerPoint), Adobe and other software packages is required, and excellent organizational, problem solving, interpersonal and communication skills. Bilingualism (French/English) is considered an asset.

Compensation & Benefits:

Hiring Salary Range: $ 63,824.57 - $79,780.71 per year (based on qualifications and experience)
Full Salary Range: $63,824.57 – $95,736.85 per year (reflecting potential growth within the role)
CAMH Benefits Package: Includes extended health and dental coverage, HOOPP defined benefit pension plan, paid vacation and sick leave, and professional development opportunities.

This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well-being.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.

CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.

CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.