Role overview

Join a Team Where Your Expertise Truly Matters

At West Nipissing General Hospital, we are more than just a workplace — we are a close-knit rural healthcare team committed to delivering exceptional patient care while supporting one another every step of the way. In our dynamic environment, every team member plays a vital role, offering the opportunity to expand your skills, contribute meaningfully, and make a visible impact every day.

As a smaller community hospital, our teams work collaboratively across departments to ensure the highest quality of care for our patients and community. This creates a unique and rewarding environment where employees can broaden their experience, build valuable relationships, and continuously develop both professionally and personally.

Bilingual Medical Affairs Assistant

Status: Temporary, Full-Time (12 Months)

Department: Administration

Hours: Monday to Friday, 37.5 hours per week, with required flexibility

Availability: Includes occasional evening and weekend work, may include travel

Language: Bilingualism (French & English) is a requirement, written and spoken.

Salary: $32.93 to $34.61 per hour

Position Summary

As a member of the Medical Affairs team, you play a key role in supporting physician and medical learner scheduling for the West Nipissing General Hospital and the community. You help to manage the credentialing process, and you provide support for physician recruitment and retention. You pitch-in where and when required to help enhance the experience of physicians and medical learners in our community.

Working in a fast-paced healthcare environment, you assist and supports all medical school community-based programs in West Nipissing, physician local education groups and help to coordinate learning activities and opportunities with other campuses or communities.

Qualifications

Completion of a Post-Secondary Degree in Business or a Healthcare-related field
Demonstrated competence in Microsoft Word, Excel and Outlook
Three (3)+ years of secretarial or administrative experience in a healthcare environment is considered an asset
Three (3)+ years of scheduling or logistics experience is considered an asset
Three (3)+ years of bookkeeping, would be helpful in the role
Bilingualism (French & English) is a requirement, written and spoken.

Core Competencies

Exceptional organizational skills with the ability to manage and prioritize multiple competing responsibilities
Experience coordinating complex schedules, travel arrangements, and high-level meetings
Strong interpersonal and relationship-building skills with the ability to establish trust and credibility with physicians, learners, staff, leadership, and external stakeholders
Demonstrated professionalism, discretion, and ability to maintain confidentiality
Advanced computer proficiency, including familiarity with Microsoft Office applications and Metricaid physician scheduling
Proven critical thinking, problem-solving, and decision-making abilities
Ability to work independently with minimal supervision while also thriving in a collaborative team environment
Adaptable, proactive, and capable of responding effectively to changing operational priorities
Ability to organizing local educational events, including the booking of facilities, coordinating catering, providing or renting equipment supplies and assisting with various other related event preparations as directed by a NOSM U program contact or faculty affairs office
Competency to coordinate contacts within the community; including external visits and meetings for the purpose of sustaining community engagement
Other clerical duties as assigned

Why Join West Nipissing General Hospital?

Opportunity to make a meaningful impact within a rural healthcare organization
Collaborative and supportive team environment
Diverse and engaging work that combines recruitment, coordination, relationship management, and strategic support
Professional growth and development opportunities
Competitive compensation package

We thank all applicants for their interest; however, only those selected for an interview will be contacted