Role overview

Executive Assistant

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our vision to inspire potential, build community, and enrich lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been supporting Albertans for more than 70 years. Our mission is to provide services that foster inclusion, independence, and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Easter Seals fosters a work environment that is inclusive and diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

We have an immediate opening for an Executive Assistant, reporting to the Director of Impact. The successful candidate will act as a strategic partner to the Director of Impact, providing increased capacity to lead. They will demonstrate strong communication, organizational, and interpersonal skills, while being highly flexible and able to adapt to changing needs.

Responsibilities

You will be integral in aligning the Impact team’s three core areas—McQueen Home, Family Resource Center, and Camp Horizon—while providing administrative support to each location.

McQueen Home

Ensure rent payments are completed monthly
Support administrative components to meet or exceed all Accreditation standards through CARF
Manage CCLO license renewals
Manage the annual resident satisfaction survey

Family Resource Center

Serve as administrator for Salesforce
Track guardianship and trusteeship commissioning
Track invoices and arrange payment
Manage client satisfaction surveys
Manage and approve POs for the Equipment Loan Program
Track and manage outcome reporting to meet established deadlines

Camp Horizon

Maintain CampBrain and oversee registration processes
Manage contracts, including final review of booking agreements and ensuring resource allocation
Answer the main camp line, address inquiries, and direct calls

General

Structure and maintain program filing systems
Manage business license renewals and maintenance
Manage property tax exemptions
Maintain accurate and up-to-date records and documentation
Manage office supply ordering for Calgary and Camp
Assist Fund Development and Marketing teams with grants and initiatives as needed
Foster positive relationships with internal and external stakeholders and the broader community

Qualifications

Minimum 3 years of related administrative experience
Strategic, articulate, and proactive mindset with the ability to identify gaps and propose solutions
Strong knowledge of MS Office applications, particularly spreadsheets and presentation tools
Strong verbal and written communication skills
High level of discretion when handling confidential matters
Highly organized with strong organizational skills
Strong interpersonal skills

Other

Full-time position (40 hours/week), reporting to the Director of Impact
In-office role with travel to other locations as required
Successful police information and vulnerable sector check required
Some evening and weekend work may be required

What We Offer

Fun, dynamic team culture
Opportunities for continuous growth and learning
Ability to make a meaningful difference in the lives of others
Flexible scheduling within organizational needs

We are an equal opportunity employer committed to building an inclusive and accessible workplace. We encourage applications from all qualified candidates. Accommodations are available throughout the recruitment process and employment. If you require accommodation at any stage, please let us know and we will work with you to meet your needs.

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