Role overview

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

 We are seeking a creative, dynamic, committed administrative professionals to join our team:
Administrative Assistant to the Superintendent of Education (SOE)

Work Location: OCDSB Administration Building, 133 Greenbank Road, Nepean

Nature of Position: 1.0 Regular, Monday - Friday, 35 hours per week, 10.5 month work year

Affiliation: Union Exempt

Salary range: $71,635 to $84,332 per annum (Level 4, to be prorated to 10.5 months per year)

The Administrative Assistant will provide confidential and professional administrative support to the Superintendent of Education (SOE) who is a student-centered leader responsible for the operational excellence and educational success of an assigned family of schools The Assistant undertakes a broad range of administrative activities to ensure the effective day to day operations of the office, including coordinating work flow, providing updates on all current and emerging issues of importance; maintaining schedules and calendaring system; gathering data from various sources, preparing correspondence, reports and agendas; coordinating meetings and taking minutes; communicating with a variety of contacts, both internal and external on a daily basis; and performs other administrative functions.
Qualifications

Post-secondary diploma in Office Administration, and 5 to 6 years related experience in progressively responsible administrative positions. (An equivalent combination of experience and education may also be considered).

Excellent interpersonal/Communication Skills (verbal and in writing)

Written communications skills for drafting correspondence

Excellent organization and time Management skills to ensure timely completion of multiple tasks and priorities, and must demonstrate flexibility in work demands

Excellent proficiency in computer applications, word processing, databases and spreadsheets

High level of confidentiality and discretion required, including tact and diplomacy.

Creative problem solver who is able to triage, provide solutions, and/or redirect requests/inquiries as appropriate.

Works effectively as part of a team, and is customer service oriented.

An independent thinker who works well without a lot of direction;

Demonstrates empathy, judgment, initiative, responsibility and common sense.

Knowledge of the Board's organizational structure, its programs, policies and procedures and a working knowledge of the Education Act, various regulations, collective agreements, and of the Ontario public education system in general;

Knowledge of standard computer applications, including email, use of online calendar systems, and Google applications.\\

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.

External Applicants: If you do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com. Choose ECE, EA & Support Staff as the job category. Once you have set up your account, you can search for the job and then apply. You must upload a resume and a covering letter that outline your qualifications and suitability for this position.

Applications will be considered in accordance with the Union Exempt Employee Handbook.

Use of Artificial Intelligence in Recruitment -

In compliance with the Working for Workers Four Act, 2024, the Ottawa-Carleton District School Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER