Role overview

Role: Construction Site Administrative Assistant
Location: Thorold, ON (St. Johns area)
Hours: 40-60 per week
Start Date: September/October 2026
Contract Duration: 14 months
Rate: Up to $60/INC

Summary:

The Construction Administrative Assistant is responsible for overseeing all administrative duties for a new Battery Storage project.

Main accountabilities:

• Coordinate RFI and submittal drawings process utilizing Procore (construction management platform)
• Manage construction project documentation and turnover process for multiple major construction contracts
• Interface with ProjectWise project data retention system
• Manage the setup of office space and stock supplies
• Ensure site meets company standards and OSHA requirements
• Take plan of the day (POD) and meeting notes and distribute accordingly
• Collect and enter data in Construction Progress Reporting (CPR) System
• Track and record site safety & spills data and enter into Appian System
• Order office supplies
• Assist with complying with safety, federal, and site-specific regulations and agreements
• Ensure accuracy of data on documents and certificates
• Process completion certificates utilizing DocuSign software
• Upload documents and certificates to applicable databases and information storage vaults
• Participate in weekly safety meetings
• Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
• Assist landowners with complaints and concerns
• Process invoices
• Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
• Assist in training updates
• Maintain employee files and time off requests
• Interface with and support on-site staff as needed
• Provide site support for finance team
• Additional duties as required

Required Skills & Experience:

• High school diploma
• 2+ years of office experience
• Proficient knowledge of Microsoft Office software (Word & Excel)
• SAP, DocuSign, Procore and Concur experience is desirable
• Excellent organizational skills including the ability to organize and maintain a fluid administrative process
• Problem-solving ability in a fast paced office environment
• Excellent written and verbal communication and presentation skills
• Proven ability to learn new software programs
• Experience with LAN and computer hardware troubleshooting and repair preferred